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Software ROI Calculator

Is custom software worth the money for your business? Enter your own numbers and see how many hours and how much money it could save, and how soon it would pay for itself.

Your numbers

1 The work today

2 What software can do

This is your own estimate, so start low. Every business is different.

3 What it costs

Not sure about the budget? Get a rough figure from our cost calculator.

Your result will show here

Fill in the fields marked *.

Pays for itself in

Hours saved a month

Saved a month, after running cost

Total after 1 year, minus budget

Total after 3 years, minus budget

If you save only half of this, it pays back in:

An estimate from the numbers you entered, not a promise or a quote. Saved hours become real money only when your team uses them for other work. Your numbers stay in your browser unless you send them to us.

Want us to check these numbers?

Send them on WhatsApp and we will tell you honestly if custom software makes sense for you.

How this calculator works

Hours saved = people × hours a day × working days × the share software can take over.

Money saved = hours saved × hourly pay, plus the same share of your monthly losses, minus the running cost. Hourly pay is monthly pay ÷ (working days × 8 hours).

Payback = software budget ÷ money saved a month.

Getting an honest answer

  • Time the work for a few days. Most owners guess these hours. A short check gives you a real figure.
  • Start with a low percentage. Staff still need to check, approve and handle unusual cases.
  • Add the cost of change. Training and moving old data take time in the first months, and this calculator does not count that.
  • Count what numbers miss. Fewer mistakes, faster replies and clear reports can matter more than saved hours, and they are hard to price.
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Need something built for your business?

Free tools go only so far. Tell us the job you want done and we will suggest what to build.

Free consultation & estimate
An itemised estimate and timeline before any development starts.
You own the source code
Code, designs and accounts are yours once the project is paid for.
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Your idea stays confidential from the first conversation.

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